Content filtering rules
Content filtering rules are a very powerful customization feature special database in MDaemon. Administrators can create filtering rules based on multiple conditions such as the sender, recipient, subject, text keywords, attachment type, etc. to automatically perform the following operations:
– Route emails to designated folders or queues for classification. For example, customer emails containing the keyword “refund” can be automatically moved to the “Refund Processing” folder.
– Add custom header information to emails, such as priority flags, processing status, etc. This allows employees to quickly identify email attributes.
– Set actions to allow or block email delivery. You can automatically delete spam or block outgoing emails containing sensitive words.
Forward email auto-replies to specified recipients.
This enables automatic responses to emails.
By using content filtering rules, the workload of employees in manually offer a free trial or demo processing emails can be greatly reduced, and emails can be automatically classified and responded to.
2. Customize the mail queue and delivery schedule
MDaemon supports the creation of multiple custom mail queues and the setting of automatic delivery schedules for each queue.
Administrators can automatically route emails to different queues based on their attributes and content through filtering rules, and then set the delivery time for each queue to achieve refined email delivery control.
For example, you can create a “large attachment” queue to send emails with large attachments in the early morning hours; create a “mail bomb” queue to limit the number of emails sent per hour to 100.
This prevents large emails and email bombs from affecting daily email delivery.
Preprocessing rules
Pre-processing rules allow administrators to perform automated tasks on queued emails before they are actually delivered.
You can use it to automatically convert formats, such as removing the formatting of HTML emails and keeping only the text, or adding HTML formatting to plain text emails.
You can also modify the email content through pre-processing rules, such as automatically adding signatures, sales links, company letters, and other chine directory information.
Preprocessing can be used to standardize the format of internal company emails once and for all, without the need for employees to manually operate one by one.
Routing sheet
The routing list function can change the original transmission route information in the email header to achieve advanced dynamic email distribution and replication.
For example, the same email can be automatically copied to multiple mailing lists such as Sales and Marketing according to different departments and locations, instead of requiring manual sending to each list one by one.
The routing sheet can also be set to send only part of the email content, that is, extract the key points for distribution. This helps employees quickly grasp the key information of the email.
SMS text alerts
When a server fails, it is crucial to notify the administrator in a timely manner. MDaemon supports SMS notification of predefined critical events.
Simply select the required events in the Windows event log, such as server startup/shutdown, network interruption, database connection failure, etc., and set the mail gateway address to receive real-time SMS reminders.
VI. Conclusion
MDaemon provides powerful customization capabilities that can implement customized email processing processes from content filtering, delivery control to content modification, helping companies improve email management and enhance work efficiency.